Paper time cards are the way of the past – here’s why mobile time tracking makes managing payroll so much easier.
Mobile Time Tracking Cuts Down on Administrative Costs
When comparing paper time cards with an app-based time tracking system, you might think that paper is the more affordable option. After all, there are free templates for timesheets and paper is cheap. However, the hours it adds to payroll administrative costs and the extra hassle can actually make paper the more expensive option in the long run.
When you use paper time cards they will need to be manually keyed in by an administrator, which is a process that is not only time consuming and costly but also prone to errors. These errors can result in overpayments, underpayments and employee complaints – which can sometimes lead to expensive labor disputes.
Employees may even become frustrated that they are not being paid correctly and either leave the job or suffer from decreased morale – which makes productivity plunge. Also, they can be annoyed by the time consuming process of having to fill in a manual time card, especially if they are often lost or filed incorrectly and have to be done more than once.
Mobile Time Tracking is More Customizable
Another advantage of using the modern system of mobile time tracking is that electronic time sheets are so much more customizable. Employers will be able to create custom fields and calculations so that the timesheet caters to their needs, rather than having to manually enter data for each individual.
This makes it easier to track employee hours even when they are complicated, such as in the case of overtime, holidays, employees working more than one position in the same company and other circumstances. A mobile time tracking spreadsheet can always be tweaked and edited easily to adjust to different time keeping needs.
Mobile Time Tracking is Easier to Use
A time tracking app is the easiest system for tracking employee time, especially today when employees have become increasingly mobile and often work away from their physical office.
There’s no need to fill in manual timesheets, all information is submitted electronically. It’s refreshingly easy to do – as simple as sending a tweet or a text message. With systems like Boomr employees can even use their own device, which makes a lot more sense than having the employee return to a specific time clock for punching out.
It is also a lot easier to make a correction to an electronic time sheet. The adjustment will be instant, which means fewer errors when it comes to payroll.
The ease of use makes collecting time sheets at the end of each pay period a breeze. When a company has a large number of employees, it can be difficult to keep track of who has submitted their timesheet and who hasn’t. With mobile time tracking and electronic time sheets this can be seen quickly and easily – the system will generate a list of which time sheets have not been submitted. All the manager has to do is remind those employees – or set an automatic reminder to be sent.
Timesheet Apps are More Accurate
In the past, an employee may have had to fill in their time card at the end of the pay period by memory, which could easily result in error. The estimation they make is not accurate and will usually be in favor of the employee. After all, it’s only natural to overestimate the amount of work you have done and perceive unconsciously that you have been working for longer than you really have.
According to the American Payroll Association, between 1-8% of payroll can slip through the cracks and be spent paying for errors caused by employees manually entering their hours on a timecard.
With a mobile time tracking app the employee’s time is recorded quickly and easily every day. If a correction needs to be made with a paper timesheet it may not even be seen until it is too late and payroll has been processed. If corrections need to be made on an electronic time sheet, it can do done instantly.
Mobile apps will alert the employer when the employee arrives late to work, arrives early, works unscheduled time, takes breaks that are longer than allotted or doesn’t take scheduled breaks. Plus, the app will be able to log all timesheet changes, entries and edits in the situation that a dispute does arise.
Also, timekeeping apps often have features that prevent employees from the practice of “buddy punching” or punching out for each other. This is an issue that has been estimated to cost US employers more than $373 million per year.
Some time tracking apps may even require biometric identification such as a fingerprint or photo to make sure that the employee is only making time entries for themselves and not for their friend who is late for work or secretly leaving early. This will save your business from hours of lost time and productivity.
Time Tracking Apps Are Great for Teams On-the-Go
If your employees are spread out across multiple locations or are on the road working in different areas throughout the day, time tracking apps make things much easier and organized. Your team might start out in the office, but as they scatter to various locations they can still track their time effectively. There is no need for employees to bring a piece of paper along with them, which could get lost, damaged or forgotten.
These mobile time clocks can also enable GPS to remotely ping each employee’s location on the map while they are on the clock, which is great for businesses that employ crews or mobile workers because you will always be able to see where each employee is working in real-time.
Why Not Make the Switch?
With so many advantages, it’s no wonder so many businesses are abandoning paper time cards and switching to mobile time tracking apps. These powerful tools make tracking employee time easier and more accurate – saving employers considerable time and money.
So, isn’t it about time that your business started tracking employee time the modern way?
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