It’s no secret that people love to work where they feel welcome. However, according to a report by TLNT one third of new hires quit within the first six months. This means that it’s important to make every new employee feel right at home right from the start.


There’s no underestimating the power of a successful onboarding process. When you go above and beyond to make your new employee feel welcome, this results in better employee loyalty and retention – which will be reflected in your bottom line. Not only will you be saving the costs of rehiring, but the new employee will feel more comfortable contributing their ideas.


But what can you do to welcome a new employee into your company? There are many unique and creative ways you can greet your new staff and make them feel at home in your workplace right away. Here are some ideas:


Have Them Start on a Friday

Why do we always start new hires on a Monday? This is an important and busy day for the rest of the team, so distracting them by taking them away from their desk to meet the new person will derail their productivity. Your existing employees might feel stressed out by the pressure to get work done while also greeting the new employee.


Friday is a much better time for a new hire to be introduced to the workplace, because the entire team will be more relaxed. They may even have some downtime to talk to the new employee, get to know them and show them around the office. This is what Austin-based tech company Spredfast does and they have had a lot of success with it.


Plus, the new employee likely finished their last job on a Friday, so this gives them more of a 48 hour window to transition. They will have Monday to Thursday off, which gives them a chance to rest and recharge and come in fresh.


Create a “Get To Know The Staff” Cheat Sheet

One of the most anxiety-producing concerns of a new employee is meeting a lot of new people within their first few days and having to remember everyone’s name. Instead of a sterile organizational chart that lists names and job titles, why not create a unique infographic-style sheet with photos and information about all of the immediate staff the new employee will be working with?


This could include information about hobbies, interests, pets, family or any other information that the other employees feel comfortable sharing. This can be a handy resource that will take a lot of pressure off the new employee, ensuring that they don’t have to remember as many faces.


Take Them to Lunch

If the manager can take the time to have a one-on-one lunch with the new employee, this will make a great first impression. It will give the manager a chance to debrief the employee on the company that they have just become a part of, building the starting foundations of a great working relationship. It will also give the employee a chance to ask questions and get them off to the right start.


It should be clear that this is not a performance evaluation or an intimidating interrogation. The mood should be casual and the employee should feel comfortable to ask questions about the company and what to expect in their new position. When it is done right, this one-on-one time can be very effective.


Start a Mentorship System

According to Entrepreneur, a Google-conducted survey discovered that 88% of employees reported higher job satisfaction when they were given active roles in collaboration and knowledge sharing. To learn more about the power of mentoring in the workplace, you can read this interview.


So, assigning your new hire with a company mentor is not only a great opportunity for them to learn, it will also boost the morale of the mentor as well. This isn’t just a strategy that will improve onboarding, it will also extend well beyond the first few weeks to deliver value for all employees and the business as a whole. Mentoring helps with goal setting and problem solving and it sharpens the skills of the mentor and the mentee. It is truly a win-win situation.


Develop a Tradition of Welcome Gift Packs

Here’s a fun idea. Start a tradition in which the last employee who joined the team is responsible for giving the newest employee a gift pack of welcoming treats. The employees could fill these gift bags with anything they want, from coffee to chocolate to books to cool decorations for the newbie’s desk. The gift pack can then be left on the new employee’s desk so it is the first thing they see when they arrive in the office.


This tradition makes new employees feel very welcome and appreciated on their first day. However, there’s an additional benefit as well. The employee who puts together the kit has a fun and exciting role in the onboarding process, one that builds empathy and camaraderie with their new teammate. This enthusiasm for passing along kindness will only improve the morale of your team and bring them closer together.


Compile a Database of Frequently Asked Questions

Do you notice that new employees always end up asking the same questions in their first week? Rather than answering them over and over again, create a shared document which serves as a database of employee frequently asked questions.


These can be anything, from “how do I refill the paper tray on the copier?” to “what are some good places nearby to grab lunch?” to “how do I install the time tracking app?”


Give all employees access to the document and let them answer the questions that the newbies add. You’ll find that it will include far more questions and information than you would have ever thought to include in your employee handbook. It will become an ever-growing, organic knowledge base of information that every new employee can read to learn what they need to know about working with you.


Ask Existing Employees For Ideas

It is a really good idea to have a welcome strategy in place and a clearly defined onboarding process for new employees. One great way to find out what your onboarding process could include is to ask your existing staff a couple of questions. After all, who better to ask about how to improve the first week at your company than the people who have already experienced it? You can ask your staff:


  • What was your first day or first week with the company like?
  • What could we have done to make you feel more comfortable and welcome during that time?


These questions will help you to brainstorm ideas for how best to welcome new talent into your specific organization. Plus, asking these questions will make employees feel more invested in the onboarding process.


How Do You Welcome New Employees?

Make them feel like they have arrived at exactly where they belong and they will be happy and inspired to give their best performance.